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By making documents more searchable and readily available, the solution guarantees compliance with accessibility and transparency legislation. Organizations can now seamlessly transform PDF, Microsoft Word, and all Microsoft Office documents into compliant html web pages in pTools without the need for manual migration. Documents of 100 pages or more that can take three to five days to manually convert, let alone publish, can be tackled in a matter of hours and made available to online systems. You can use iFilter to do keyword searches on your files and create an index of pdf files you wish to convert.
pTools was involved in development of the document Transparency Initiative at the Irish Stock Exchange earlier this year and Managing Director Tom Skinner commented: “We continue to build our Enterprise Content Management suite of applications and solutions and, together with Riverdocs, we can now provide an instant solution to exchanging document information online in a manner that traditionally required dedicated investment in technical skills and resources. This makes large scale document conversion and publishing easy.”
The solution solves the long standing problem of easily representing documents online as searchable, useable and accessible web pages. Issues of document retrieval, lost attachments, and inability to search are all handled by transformation to HTML and automated publishing to browser.
An immediate benefit of this approach is that it eliminates the need for manual migration. While other services offer conversion, this solution differs in that documents are also automatically publishable for web. By simply dropping a PDF or document into a folder in pTools content management software, the document is transformed into web pages in the pTools application using the Riverdocs service.
Commenting on the development Peter Acton, Managing Director of Riverdocs says: “Riverdocs and pTools have a natural technology fit that results in a single solution for customers. For CMS users it’s a trouble free solution to an age-old problem and it really solves all the issues for people trying to easily access information that’s embedded in Office documents and PDFs. The savings in time and effort are significant and the results in controlling and sharing information accurately can’t be underestimated for financial services and government.”
The development is part of the ongoing extension of pTools suite of applications and is already in deployment with customers in Ireland and the UK. Key benefits delivered by pTools Riverdocs document transformation solution include:
- Rapid conversion of Pdf and Microsoft Office Documents to managed web pages
- Managed, controlled and auditable access to documents and web pages
- Managed approval and sign-off of documents and web pages
- Fulfilled governance and compliance document transparency guidelines
- Guaranteed accessibility web content compliance and fully text searchable
- Reduced document and policy circulation costs and risks
- Increased document and policy efficiencies
- Guaranteed synchronisation of circulated information
- Improved information search and retrieval
The solution helps Financial Services and Government Organisations synchronise and share information in manner that is fully controlled, traceable and secure. Most of all it’s easy to adopt and deploy and results are immediately quantifiable and measurable for all.
Learn more at pTools.